From Stage to Wallet: A Guide to Invoicing for Performers

Whether you’re an actor, a model, musician, or comedian, you’ll most likely be dealing with your own finances when starting out. This can be a real hassle if you don’t know how to get started, and the taxing pursuit of getting your invoicing in order can be a grind.

Illustration of a magician

However, the process doesn’t have to see you waving the white flag. There’s plenty of sound advice for creating estimates and invoices, as well as some top quality tools to help you.

A better way to manage your finances

With Hiveage you can send elegant invoices to your customers, accept online payments, and manage your team — all in one place.

In this article, we’ll show you what you need to create estimates and invoices for your work, and demonstrate how you can make this part of your job a lot easier. Let’s get started!

Why You’d Need a Custom Solution for Estimates and Invoicing

It’s easy to think that asking for and receiving payments for the work you carry out is a straightforward process. On the surface, it should be. After all, your clients understand you need to be paid for the services you offer. However, in reality, there are several concerns you need to allow for, in order to maximize your income.

For example, your client may want to hire you to perform for a set number of hours, or a talent agency might ask you to attend a press event and accurately bill for the time you spent there. While it’s possible to keep track of this without a dedicated invoicing process, there is a risk for misunderstandings or even exploitation.

Instead, having a quick and easy way to track your time and accurately estimate the cost will give you more freedom down the line. It will stop needless queries and also enable you to keep tabs on your hard-earned money.

In a nutshell, a custom invoicing solution frees you up to worry about more pressing day to day concerns, rather than fretting over getting paid.

How to Create Estimates Using Hiveage

Fortunately, using Hiveage is a smooth experience, with a wealth of functionality to help receive payments. As we discussed earlier, being able to provide clients with an estimate is a great way to win their business. This way, they’ll know exactly what the cost will be, and you’ll be able to present a professional-looking estimate to their finance team, which is going to increase your chances of getting the work you’re after.

Hiveage includes dedicated <a href=”estimating software that enables you to get as detailed as you like with regard to your services:

Estimate options in Hiveage

You can also handle the entire process within Hiveage itself – clients can view and accept an estimate via email with one click. You can also set up expiry periods based on your needs. Of course, once the estimate has been accepted and you’ve completed the work outlined, you’ll want to begin creating an invoice.

A Brief Guide to Invoicing for Performers

Hiveage can also convert an estimate into an invoice within seconds. Once you’ve completed the work, you can send the invoice with one click. You’re also able to provide a detailed breakdown of any applicable taxes, so the whole system is flexible to your requirements.

Hiveage also enables you to comprehensively track your invoices, to see which ones have been sent, read, paid, and gone unpaid. If you do have outstanding invoices, practically the entire communication process can be automated, leaving you free to go about your business, while Hiveage handles any invoice-related correspondence.

Finally, you may also work with milestone payments, especially if you’re undertaking a long-term project. The good news is that with Hiveage, you can set up a partial payment system, and track it accurately. What’s more, you can also set up saved categories, which enables you to create permanent items, tasks, expenses, and much more besides. This means creating invoices, regardless of their complexity is a synch!


Creative pursuits and administrative tasks don’t usually mix, which is understandable. However, making sure you can send out estimates and invoices is a vital part of earning income. Without it, you could see yourself undercharging your clients, or having to wait an eternity for payment.

In this piece, we’ve looked at invoicing for performers, and how Hiveage can help you. In fact, there’s much more the platform can help you with regardless of your niche or industry. For example, it includes time, expenses, and mileage tracking, as well as robust online payments functionality.

Do you have any questions about invoicing for performers? Ask away in the comments section below!

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